by Jesse Criss Edited with Grammarly Try it Free
I’ve been thinking a lot about planning and resources and remembered a planning sheet that I made for the Planning Events ebook from The Youth Ministry Guide Series. That ebook is all about taking an idea from the dream stage all the way to execution. The second chapter is about crafting your dream into a plan. To help people do that I created a 3-1-3-1 Worksheet.
It’s nothing too fancy, but it was a place to write out all my ideas and plans for a particular event. I don’t mention this in the ebook, but when the event was completed, I would place the 3-1-3-1 Worksheet and any other event documents, plans or graphics I made into a binder. That way when let’s say grad banquet came back around I had the previous year’s information accessible and a template I could follow for the new year.
3-1-3-1 Worksheet Rundown
- Three months out: This is the start of the planning window – you need to start thinking about bookings, budgets, and advertising.
- One month out: This is your advertising window, especially for a bigger event. Try not to push more than one or two events at a time. This is also a great time to recruit your volunteers, especially if you need extra help or are bringing in one- time people.
- Three weeks out: This is your resource collection and creation window. Find what you need, make your lists, order your supplies, and hand out any flyers, forms, and waivers.
- One week out: Now it’s go time. Buy everything you need, create a schedule for the event, make sure people know their roles, and pass out the information.
Download it for FREE: 3131 Worksheet Freebie